You can sort text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns.

Then fill in the Column, Sort On, Order, and Color/Icon columns for the new row.ĭata analysis begins with sorting. Under Order, choose whether the selected color or icon should be at the top or bottom of the list.įor each additional column you want to sort by, click Add Level. Under Color/Icon, select the color or icon. Under Sort On in the same row, click Values, and then on the shortcut menu, click Cell Color, Font Color, or Cell Icon. Under Column, click the blank space next to Then by, and then on the shortcut menu, click the column that you want to sort by.

But if the data does not have a header row, clear the My list has headers check box. If the data has a header row, select the My list has headers check box.

Because there is no default sort order for cell color, font color, or icons, you must define your own order for each sort operation.Ĭlick a cell in one of the columns that you want to sort. You can also sort by an icon set that was created by using a conditional format. If there are cells formatted by cell color or font color in the column that you are sorting, you can sort by these colors.